Privacy Policy for Orphosys CRM

1. Introduction

Welcome to Orphosys CRM. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website or use our mobile application (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

2. Data We Collect

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data: includes first name, last name, username or similar identifier.
• Contact Data: includes email address and telephone numbers.
• Location Data: We collect background and foreground location data to enable the "Smart Attendance" and "Live Tracking" features. This data is only collected when you are punched in or actively using the app during working hours.
• Camera & Media: We request camera access to allow you to scan QR codes for attendance, and upload receipts for expense tracking.
• Technical Data: includes internet protocol (IP) address, your login data, and device information.

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• To register you as a new user or employee.
• To manage your attendance, tasks, and location tracking for business operations.
• To process and deliver invoices, expenses, and salary information.
• To manage our relationship with you, including notifying you about changes to our terms or privacy policy.

4. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

5. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.

6. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to request access, correction, erasure, restriction, transfer, or to object to processing.

7. Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at:
Email: support@orphosys.com